Communicable or Infectious Disease Control Policy

Sloan Security Group (or SSG) and subsidiaries will take proactive steps to protect the workplace in the event of an infectious disease outbreak. It is the goal of Sloan Security Group during any such time period to strive to operate effectively and ensure that all essential services are continuously provided and that employees are safe within the workplace.

Sloan Security Group (SSG) is committed to providing authoritative information about the nature and spread of infectious diseases, including symptoms and signs to watch for, as well as required steps to be taken in the event of an illness or outbreak in accordance with Centers for Disease Control and Prevention (CDC) Guidelines and the World Health Organization if applicable.

What is a Communicable or Infectious Disease?

A communicable or infectious disease is a disease that can be transmitted from one individual to another via: 1) direct physical contact, 2) the air (cough, sneeze or particle inhaled), 3) through a transmission vehicle (either ingested or injected) or 4) through a vector (animals or insects). Examples of some of the most common communicable or infectious diseases include: measles, influenza, viral hepatitis-A (infectious hepatitis), viral hepatitis-B (serum hepatitis), human immunodeficiency virus (HIV), AIDS, AIDS-Related Complex (ARC), leprosy, Severe Acute Respiratory Syndrome (SARS) and tuberculosis (TB). This definition may be broadened in accordance with the recommendations and information provided from the CDC.

SSG will make decisions involving those with communicable or infectious diseases based on medical information concerning the disease in question, the risks of transmission to others, symptoms and any special circumstances of the individuals involved. The company will weigh potential risks and available alternatives before making any decisions.

Preventing the Spread of Infection in the Workplace

SSG will ensure a clean workplace, including the regular cleaning of objects and areas that are frequently used, such as bathrooms, break rooms, conference rooms, door handles and railings. A committee will be designated to monitor and coordinate events around an infectious disease outbreak, as well as to create work rules that could be implemented to promote safety through infection control.

We ask all employees to cooperate in taking steps to reduce the transmission of infectious disease in the workplace. The best strategy remains the most obvious—frequent hand washing with warm, soapy water; covering your mouth whenever you sneeze or cough; and discarding used tissues in wastebaskets. We will also provide alcohol-based hand sanitizers throughout the workplace and in common worksite areas.

Individuals who believe they may face particular challenges reporting to work during an infectious disease outbreak should take steps to develop any necessary contingency plans. For example, employees might want to arrange for alternative sources of childcare should schools close and/or speak with supervisors about the potential to work from home temporarily or on an alternative work schedule.

Limiting Travel

All nonessential travel should be avoided until further notice. Employees who travel as an essential part of their job should consult with management on appropriate actions. Business-related travel outside the United States will not be authorized until further notice.

Employees should avoid crowded public transportation when possible.

Telecommuting

Telework requests will be handled on a case-by-case basis. While not all positions will be eligible, all requests for temporary telecommuting should be submitted to your manager for consideration.

Staying Home When Ill 

Many times, with the best of intentions, employees report to work even though they feel ill. We provide paid sick time and other benefits to compensate employees who are unable to work due to illness. Please see the employee handbook; section 6.1 – 6.4 regarding these benefits.

During an infectious disease outbreak, it is critical that employees do not report to work while they are ill and/or experiencing the following symptoms: fever, cough, sore throat, runny or stuffy nose, body aches, headache, chills and fatigue. Currently, the Centers for Disease Control and Prevention recommends that people with an infectious illness (such as the flu as an example) remain at home until at least 24 hours after they are free of fever (100 degrees F or 37.8 degrees C) or signs of a fever without the use of fever-reducing medications. Employees who report to work ill will be sent home in accordance with these health guidelines.

Requests for Medical Information and/or Documentation 

If you are out sick or show symptoms of being ill, it may become necessary to request information from you and/or your health care provider. In general, we would request medical information to show whether and how an absence relates to the infection, and to know that it is appropriate for you to return to work. As always, we expect and appreciate your cooperation if and when medical information is sought.

Confidentiality of Medical Information 

Our policy is to treat any medical information as a confidential medical record. In furtherance of this policy, any disclosure of medical information is in limited circumstances with supervisors, managers, first aid and safety personnel, and government officials as required by law.

Social Distancing Guidelines for Workplace Infectious Disease Outbreaks

In the event of an infectious disease outbreak, SSG may implement these social distancing guidelines to minimize the spread of the disease among the staff.

During the workday, employees are requested to:

1. Avoid meeting people face-to-face. Employees are encouraged to use the telephone, online conferencing, e-mail or instant messaging to conduct business as much as possible, even when participants are in the same building.

2. If a face-to-face meeting is unavoidable, minimize the meeting time, choose a large meeting room and sit at least one yard or three feet from each other if possible; avoid person-to-person contact such as shaking hands.

3. Avoid any unnecessary travel and cancel or postpone nonessential meetings, gatherings, workshops and training sessions.

4. Do not congregate in work rooms, pantries, copier rooms or other areas where people socialize.

5. Bring lunch and eat at your desk or away from others (avoid lunchrooms and crowded restaurants).

6. Encourage members and others to request information and orders via phone and e-mail in order to minimize person-to-person contact. Have the orders, materials and information ready for fast pick-up or delivery.

Outside activities

Employees might be encouraged to the extent possible to:

1. Avoid public transportation (walk, cycle, drive a car) or go early or late to avoid rush-hour crowding on public transportation.

2. Avoid recreational or other leisure classes, meetings, activities, etc., where employees might come into contact with contagious people. 

Hiring and Employment During a Potential Threat or Spread of Infection in the Workplace

Sloan Security Group will not discriminate against job applicants or employees with a communicable disease. These individuals will not be denied access to the workplace or jobsite solely because they have a communicable disease, but may be excluded from company facilities, programs and functions if Sloan Security Group determines that restriction is necessary to protect the welfare of the infected individual or the welfare of others.

SSG will comply with all applicable statutes that protect the privacy of individuals with communicable diseases.

Abuse of this policy will result in disciplinary action up to and including termination. SSG reserve the right to revise this policy without notice during changing pandemic conditions.

ADDENDUM A INFECTIOUS DISEASE CONTROL POLICY- COVID-19

The COVID 19 Response Plan is a supplement to the Infectious Disease Control Policy and sets forth the expectations that Sloan Security Group (or SSG) and subsidiaries must adhere to during the COVID 19 pandemic. SSG will take proactive steps to protect the workplace, the safety of its employees and partners, especially those working on site. The CDC requirements and recommendations to prevent transmission have been incorporated as it relates to COVID 19 effective April 10, 2020.

Sloan Security Group (SSG) is committed to providing authoritative information regarding the transmission and spread of COVID 19, including symptoms and signs to watch for, and required governmental notices enlisting the required steps to be taken in accordance with CDC Guidelines and the World Health Organization.

Preventing the Spread of COVID 19 as recommended by CDC guidelines

Communication: Staying Home When Ill 

Sloan Security Group and its executive team is communicating information from the CDC to employees via weekly emails and weekly safety meetings through the use of virtual software. Many times, with the best of intentions, employees report to work even though they feel ill. Sloan Security Group and its subsidiaries actively encourage our employees to stay home if they are feeling ill.

During this COVID 19 outbreak, it is critical that employees do not report to work while they are ill and/or experiencing the following symptoms: fever, cough, sore throat, runny or stuffy nose, body aches, headache, chills and fatigue.

To ensure adherence, all employees of SSG and subsidiaries will be asked to provide answers to these 4 questions before being allowed access to any office locations and or jobsites.

1. Do you or have you had a fever greater than 99 degrees within the last 24 hours?

2. Are you experiencing any shortness of breath, cough, sore throat, or difficulty breathing?

3. Have you come in contact with someone who has either experienced some of the symptoms above, or have been in contact with someone who has been diagnosed with COVID 19 within the last 14 days?

4. Have you traveled recently from an area with known local COVID 19 spread?

Depending on location, some employees may be required to pass a non-forehead thermometer check read that registers less than 99.6 degrees before proceeding with performing their essential job duties.

Those employees presenting symptoms of shortness of breath, or a cough will be sent home and will not be allowed to return to work until 7 days have passed and prove to be symptom free.

Human Resources and Safety must be notified immediately of any employee  answering “yes” to any of the questions listed above, those being sent home based on exhibiting symptoms or those that have called in sick because they are exhibiting symptoms of COVID 19, tested positive for COVID 19, or have come in contact with someone who has the virus.

These employees will be required to self-quarantine for 14 days before being allowed to return back to work.

If it is determined an infected employee has spent time on a project site, or in the office, these sites and or locations will be secured and shut down for 72 hours where CDC cleaning guidelines will be implemented. Any employees who had contact with an infected employee will be required to self-quarantine for 14 days.

Confidentiality 

Our policy is to treat any medical information as a confidential medical record. In furtherance of this policy, any disclosure of medical information is in limited circumstances with supervisors, managers, first aid and safety personnel, and government officials as required by law.

Owner representatives or contracting partners will be provided information of a possible infection, the steps taken by SSG to ensure a continued safe working environment including any stoppages in work that may occur from this notification.

Ensuring a clean and safe worksite

SSG will ensure a clean workplace, including the regular cleaning of objects (knobs, handles, railings, tabletops, and areas that are frequently used, such as bathrooms, break rooms, conference rooms etc. utilizing products or supplies that contain 60% or higher in alcohol content. These products are readily available at all office locations as well as our jobsites. For jobsite specific locations, the project superintendent is responsible for wiping down frequently touched surfaces and tools. Other surfaces to be cleaned and sanitized at least once per day on a regular basis include but are not limited to toolboxes, steering wheels, doorknobs, rental equipment such as forklifts.

We ask all employees to cooperate in taking steps to reduce the transmission of COVID 19. The best strategy remains the most obvious:

1. Frequent hand washing with warm, soapy water at a minimum of 20 seconds;

2. Covering your mouth whenever you sneeze or cough using a tissue or the inside of your elbow; and discarding used tissues in wastebasket. Avoid touching your face, nose, mouth or eyes specifically.

SSG will ensure alcohol-based hand sanitizers (60% or higher alcohol content) are provided throughout the workplace and in common worksite areas.

Social Distancing; During the workday, employees are required to:

1. Maintain a distance of at least 6 feet apart from each other while performing essential job duties. Limit all physical contact including sharing tools, pens or mobile devices.

2.Avoid meeting people face-to-face. Employees are encouraged to use the telephone, online conferencing, e-mail or instant messaging to conduct business as much as possible, even when participants are in the same building, or jobsite.

3. If a face-to-face meeting is unavoidable, minimize the meeting time, choose a large meeting room and sit at least 6 feet apart from each other; avoid person-to-person contact such as shaking hands.

3. Avoid any unnecessary travel and cancel or postpone nonessential meetings, gatherings, workshops and training sessions.

4. Do not congregate in lunch areas, job trailers, or breakrooms or other areas where people socialize.

5. Encourage members and others to request information and orders via phone and e-mail in order to minimize person-to-person contact. Have the orders, materials and information ready for fast pick-up or delivery.

Face Coverings

Wearing of face coverings are recommended by the CDC. They must fit snug and yet comfortable against the side of your face so that it does not restrict your breathing. Cloth face coverings may be mandated by local governing agencies. Sloan employees and subsidiaries are expected to adhere to these requirements where applicable.

Limiting Travel

Employees who travel as an essential part of their job should consult with Project Management, Human Resources and or Safety on appropriate actions before traveling to assigned jobsites where guidelines or mandates have changed. Business-related travel outside the United States will not be authorized until further notice.

First Aid & Safety Events

In the event that first aid is needed in the workplace or jobsite, the safety manager and or project superintendent will determine the seriousness of the injury and whether or not it is necessary to break social distancing protocol. In accordance with OSHA guidelines and SSG’s Safety Handbook; disposable gloves must be worn when providing first aid, regardless of the injury. If assistance can be provided while maintaining 6 feet of distance, the social distancing protocol still stands. If the social distancing protocol is broken in order to help an employee or crew member who is injured, both parties will be monitored closely for COVID 19 symptoms in the two weeks that follow. This mandatory monitoring if applicable, includes daily temperature checks and daily surveying of cough, sore throat, shortness of breath. Safety is our number one priority to our employees and those we do business with.

Sloan Security Group is taking this pandemic seriously and doing everything we can to limit exposure of COVID 19. Please see our attached Safety Plan & Hazard Communication Plan for more information.

Project Specific Requirements

Every project has specific requirements that may differ from the standards expressed in this policy. Please supplement this policy as necessary to the project specific prevailing standard on your project. It is the responsibility of the project team including the Project Manager and the Project Superintendent to communicate to all employees, subcontractors and vendors the appropriate requirements to work safely on this project.

ADDENDUM B INFECTIOUS DISEASE CONTROL POLICY- COVID-19

Beginning Monday, April 27,2020 all jobsites and office personnel reporting for work will be required to sign in daily, answer the required questions and have their temperature taken before reporting for duty. You will find the electronic sign in sheet here: www.sloansg.com/updates/ – COVID-19 Daily Questionnaire- please follow the directions and if you have any questions call the office. HR will be checking for the completion of these sign in sheets daily and we appreciate your cooperation.

Field personnel must check in with their Superintendent. Office personnel must check in at the front desk. [1]Those designated to take temperatures will be required to wear gloves and a mask when doing so and wipe down the thermometer before and after each use with sanitizing wipes containing a minimum of 60% alcohol. Our infectious disease policy guidelines and addendums are posted in the office in the break room and shop areas. It can also be found online at www.sloansg.com/updates/


UPDATE MEMO INFECTIOUS DISEASE CONTROL POLICY

Tuesday, June 2,2020: As this disease continues to evolve the COVID Task Force remains diligent in assessing current conditions ensuring safety takes priority overall. Please be advised: Addendums A and B have been updated to reflect revisions for the following:

  • Outlined safety protocols to be followed by personnel performing temperature checks for those wishing to gain access to jobsites and or the office.
  • Amended requirements if contact is made with someone who has tested positive for the virus.
  • Notification protocols when such incidents listed above occurs.

Please continue to follow the guidelines provided in Addendums A & B in addition to the following provided in this memo:

  • Until June 15th or further notice is provided, if you are able to telecommute please continue to do so.
  • Those of you currently maintaining access to the office; masks are required to be worn in common areas (i.e.: the hallway when mobile from designated office space to other areas of the building) where 6’ of social distancing is not viable.

We ask all employees to review the policy in full for periodic changes and or updates that may occur. This policy can be found on our webpage at: www.sloansg.com/updates/ as well as in the office and shop breakroom areas.

[1] Revised June 2, 2020

You can click on the image of our questionnaire to be directed to our form. Or click here.

For further guidance please visit: https://www.cdc.gov

A PDF version of this information is available for your reference Communicable or Infectious Disease Control Policy